Building Your Event Schedule

Click Agenda in the sidebar under the Build section. Agenda is your scheduling toolkit — rooms, tracks, sessions, and the visual schedule builder all live here.

Rooms represent physical spaces at your venue. Go to Rooms and click Add Room. For each room, enter:

• Name — e.g., "Main Hall", "Workshop Room A", "Breakout 1"
• Capacity — How many people the room holds
• Location — Building, floor, or directions to help attendees find it

Rooms become columns in the Schedule Builder, so add all your venue's spaces before building the schedule.

Tracks are thematic categories that group sessions. They're optional but helpful for large events. Examples: "Technical", "Business", "Design", "Beginner", "Advanced".

Create tracks from the sidebar panel in the Schedule Builder. Each track has a name and a color for visual identification. Sessions can belong to multiple tracks.

Sessions are the individual items on your schedule. Go to Sessions to add them. Each session has:

1. Title — The session name shown to attendees
2. Type — Keynote, Panel, Workshop, Break, Networking, or Custom
3. Start and end time — When the session runs
4. Room — Which room it's in
5. Tracks — One or more thematic categories
6. Description — Details about the session content
7. Capacity limit — Optional cap for RSVP-based sessions
8. Published — Whether it appears on the public schedule

The Schedule Builder is a visual timeline grid where you can see and arrange your entire schedule at a glance. It shows:

• Time slots on the vertical axis (6 AM to 11 PM in hourly increments)
• Rooms as columns
• Sessions as color-coded blocks positioned by time and room
• Day tabs for multi-day events

You can drag sessions between rooms and times. Grab the bottom edge of a session block to resize its duration. Changes are saved automatically.

Sessions have a published/unpublished toggle. Only published sessions appear on the public schedule page at /events/[eventId]/schedule.

This lets you build your full schedule privately and publish individual sessions as they're confirmed — or publish everything at once when you're ready.

All session times are stored in UTC and displayed in your event's timezone. The timezone is set in your event settings and shown on every session form.

Attendees see times in the event timezone regardless of their own location. This avoids confusion — if your event is in New York, everyone sees Eastern time.