Adding & Managing Speakers

Click Stage in the sidebar under the Build section. Stage is your speaker and presenter command center — the roster, the self-service speaker portal, orientations, agreements, a speaker checklist, role guidance, and the Call for Proposals all live here. Click Speaker Roster to manage your speakers.

Click Add Speaker and fill in their profile:

• First Name and Last Name
• Email — needed to send them their portal link
• Job Title and Company
• Bio — shown on the public speakers page
• Headshot URL — a link to their photo
• Social Links — Twitter / X, LinkedIn, and a personal website
• Topic Tags — comma-separated keywords like "AI, Design, Leadership"

Three dropdowns control how a speaker is categorized and shown:

• Event Role — Speaker, Stage Host, or MC / Emcee. Hosts and MCs get highlighted on the public page.
• Status — Invited, Confirmed, Claimed, or Checked In, so you can track where each speaker is in your pipeline.
• Visibility — Public or Hidden.

The Speaker Perks section records what you're providing each speaker — useful for budgeting and so the speaker can see it in their portal:

• Speaker Fee ($) and Comp Tickets
• Travel Covered (yes/no) with free-text Travel Notes (e.g. "Flight + ground transport")
• Hotel Covered (yes/no) with Hotel Nights
• Discount Code and Discount % — a code they can share with their audience
• Custom Perks — anything else, e.g. "VIP lounge access, signed book"

Perks you fill in here surface in the speaker's portal under their own Perks section, so they always know what's covered.

Every speaker gets a unique portal link — a magic link that opens their self-service portal with no account or password. You have three ways to share it from the roster:

• Mail icon on a row — emails that speaker their portal link (the icon turns into a green check once sent; click again to resend)
• Send All Portal Links — emails every speaker who has an email address, in one click
• Copy portal link — copies the URL so you can share it your own way

Speakers who use the Gythr Here app don't even need the link: if they sign in with the same email as their (public) speaker profile, their Speaker Portal appears at the top of their event hub automatically — alongside crew and partner portals.

Once you've created sessions in Agenda, click the calendar (assign sessions) icon on a speaker's row. Check the sessions they're part of, and pick a role for each:

• Speaker — standard presenter
• Moderator — leads a panel discussion
• Panelist — participates in a panel
• Host — session host or emcee

Assignments show up in the speaker's portal (with their call time and co-presenters) and on the public schedule.

Each roster row shows the speaker's headshot, role badge, a Hidden badge if not public, title/company, email, session count, and topic tags. From a row you can toggle visibility (eye icon), edit, or delete a speaker.

Stage also surfaces two helpful alerts at the top: sessions without speakers and speakers without sessions — quick links to close the gaps before your event.